Senior Secretary

This vacancy has now expired, and is not accepting any new applications.

Please search for live opportunities or use the Register Interest facility to sign up for job alerts and/or leave your CV speculatively.

Division
Redrow Homes North West
Department
Administration
Number of positions for this role
1
Location
Daresbury
Summary

To provide full secretarial support to the Divisional Managing/Regional Director and provide Human Resources Administration support to the respective Homes division under the guidance of the Human Resources Department at Group.

Responsible to  co-ordinate cover for administration and reception staff.

Based in their own office, the job holder will be providing secretarial support to the Divisional Managing/Regional Director and other Divisional Heads of Departments as specified and provide cover for other Director’s Secretaries, as appropriate, as well as being the Human Resources administrator for the respective Homes Division.

 

 

 

 

Key Responsibilities

1.  Full secretarial support to the Divisional Managing/Regional Director. This includes:-

Plan and organise MD/RD’s work schedule to maximise their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to.
Ensuring regular communication between yourself and the MD/RD, so that both of you are aware of movements/plans, ensuring that both of you have accurate information and your manager arrives promptly for meetings.
Travel planning and booking accommodation as required.
Handle all phone calls and mail, screening as appropriate to ensure MD/RD’s time is used efficiently.
Ensure that the production of typing, including divisional Board Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures.
Preparation of Powerpoint presentations.
Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance and ensuring specifically that the MD/RD is well prepared for meetings.
Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format.
Ensure smooth running of Local Company Office administration and servicing Divisional and Group requests as necessary.
Hold Administration Meetings.
Organise Social Functions.

Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis, so all files are kept up to date and can easily be accessed by Managing/Divisional Director.

2.   Collate company information as required eg.  Divisional Heads of Departments whereabouts, Company telephone lists, sickness records, holiday records etc. health and safety records.

3.   Provide back-up secretarial support as required when other Secretaries are on holiday.

4.   As the HR Department’s contact, responsible for:-

Ensuring file copies of the Divisional Personnel Manual are updated when new information comes from the HR Department.

Providing company management with appropriate HR forms as required from the manual eg Starters, Leavers, Promotions.

Entering applicant and employee details in the Human Resources Computerised System and ensuring all data is up to date, e.g. with change of addresses, change of personal details, sickness records, etc.

HR administration duties include sending correct paperwork for starters and leavers to HR, issuing annual holiday forms to all employees in the respective Homes Division.

5.   Responsible for all office administration, administration staff and office       maintenance.

Lead, motivate, communicate with, develop, appraise and performance manage staff to ensure staff are fully motivated to achieve best performance to meet the company’s needs.

Ensure familiarity with Redrow Group’s Health, Safety and Environmental policies and comply with employee responsibilities.

At all times comply with company policies, procedures and instructions.

Implement new ideas and methods and continue to seek ways of both improving contribution to the organisation’s goals and enhancing the reputation of the company.

Working Relationships:

Effective working relationships are an essential part of daily working life.

The focus in this role is both:-

Internal:            Colleagues within Operating Division, Group Human Resources Department and other Group departments from time to time; and

 

External:         Develop an awareness and understanding of Divisional

                        Managing/Regional Director external contacts in order to  perform key responsibilities of the position.

Closing Date
27/09/2018

This vacancy has now expired, and is not accepting any new applications.

Please search for live opportunities or use the Register Interest facility to sign up for job alerts and/or leave your CV speculatively.