Departmental Secretary
This vacancy has now expired, and is not accepting any new applications.
Please search for live opportunities or use the Register Interest facility to sign up for job alerts and/or leave your CV speculatively.
Closing Date: 21/01/2021
This vacancy has now expired, and is not accepting any new applications.
Please search for live opportunities or use the Register Interest facility to sign up for job alerts and/or leave your CV speculatively.
Summary
Job Purpose: To provide the Head of Department with full secretarial support and to provide administration support to the Department. To work as an integral part of the team and to ensure the smooth running of the Department. To support Head of Construction and site requirements. Support and cover reception where required.
Scope: The job holder will be providing a range of secretarial/administrative services within the department as well as providing a central point of contact within the Department.
Key Responsibilities
1. Full secretarial support to the Head of Department. This includes:
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Plan and organise manager’s work schedule to maximise their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to;
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Travel planning and booking accommodation as required;
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Handle all phone calls and mail, screening as appropriate to ensure manager’s time is used efficiently;
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Ensure that the production of typing, including Board Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures;
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Powerpoint presentations;
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Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance; and
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Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format.
2. Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis so all files are kept up to date.
3. Maintain status information sheets regarding progress of various aspects of the Departments role. Issue Departmental information as required to the rest of the Group.
5. Ensure familiarity with Redrow Group’s Health, Safety and Environmental policies and comply with employee responsibilities.
6. At all times comply with company policies, procedures and instructions.
7. Implement new ideas and methods and continue to seek ways of both improving contribution to the organisation’s goals and enhancing the reputation of the company.
8. General secretarial duties for various departments and support for other Departments & reception as required.
9. Other administrative duties as reasonably required by the Department Head.
What we can do for you
We've been building a proud reputation for beautiful high quality homes across England and Wales for nearly 50 years. Key to our success are the many talented people working in every department across the business who are committed to excellence. We encourage them all to grow and maximise their potential by working with like-minded people who share their vision and values.
At Redrow we are committed to continuously promoting Equality, Diversity and Inclusion (ED&I) throughout the business to build a culture that is inclusive to all, actively values difference and ensures everyone is treated fairly.
Supporting the physical, emotional and financial wellbeing of our people really matters and it\'s something we take very seriously. The health and wellbeing of our employees and sub-contractors is embedded at the heart of our culture and as part of this, we offer a wide range of wellbeing programmes, initiatives and education to support our colleagues both in work and in their personal lives.
We promote a culture of development and believe in investing in each individual to help them fulfil their personal goals, excel in their current role and support their future career progression.
