HR Fleet Assistant (Part-Time)
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Closing Date: 29/09/2021
This vacancy has now expired, and is not accepting any new applications. p>
Please search for live opportunities or use the Register Interest facility to sign up for job alerts and/or leave your CV speculatively. p>
Summary
To provide effective co-ordination and administration of the company car/car allowance fleet in Redrow. The Company car provision is a key benefit to staff and a key function within the HR team. The role will also provide limited support to a busy Head Office reception.
Key Responsibilities
1. Company Car Administration
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Become the one of the main points of contact between Redrow and the third party leasing provider (Service Team) and be one of the main point of contacts for all employees.
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Liaise with employees regarding queries i.e. vehicle maintenance, accident, repair, insurance, nominated drivers, vehicle renewals and moving schemes.
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Ensure that all hire cars for new starters and transfers are booked in a timely manner.
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Ensure that maximum utilisation is made of any fleet vehicles that become available for re-allocation.
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Co-ordination of leavers returning vehicles, ensuring checklist has been completed prior to collection.
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Arrangement of the movements and re-allocation of driver details through third party leasing provider, ensuring that movements go ahead as planned and liaising with third party company with any delays.
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Complete template letters for parking permit and crossings, for company car users in a timely manner.
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Authorise urgent hire cars when required, in cases of breakdown, repair and accident.
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Check vehicles that arrive at Head Office, ensuring that they are in a suitable condition and arrange valet / service / repair as required.
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Ensure that all accident management data is responded to where required, liaising with the third party accident management team and internal Legal team.
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Review company car related invoices received to ensure charges applied are within agreed parameters.
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Liaising with employees for the payment of penalty charge notices, escalating issues internally.
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Respond to Notice of Intended Prosecution’s sent by police forces with driver details.
2. Car Allowance Administration
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Provide driving licence checking third party company with up-to-date employee information on a weekly basis, to ensure the database is correct.
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Complete regular checks of the driving licence checking portal, to ensure that all drivers have completed driving licence checks and have compliant licences, chasing employees where required to complete their checks.
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Carry out regular reviews of grey fleet (car allowance) users to ensure that all data is up to date and meets scheme criteria, liaising with employees where necessary to ensure car details are complete and meet criteria.
3. Additional
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Provide cover for company car renewal process, order process and processing of new car deliveries alongside thirdy party leasing provider (Sales Team),obtaining necessary approvals.
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Able to run fleet reports when required.
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Be able to provide support to Head Office reception when required for holiday and absence cover. This will involve answering and diverting calls on a busy reception, greeting visitors and dealing with incoming & outgoing post.
What we can do for you
We've been building a proud reputation for beautiful high quality homes across England and Wales for nearly 50 years. Key to our success are the many talented people working in every department across the business who are committed to excellence. We encourage them all to grow and maximise their potential by working with like-minded people who share their vision and values.
At Redrow we are committed to continuously promoting Equality, Diversity and Inclusion (ED&I) throughout the business to build a culture that is inclusive to all, actively values difference and ensures everyone is treated fairly.
Supporting the physical, emotional and financial wellbeing of our people really matters and it\'s something we take very seriously. The health and wellbeing of our employees and sub-contractors is embedded at the heart of our culture and as part of this, we offer a wide range of wellbeing programmes, initiatives and education to support our colleagues both in work and in their personal lives.
We promote a culture of development and believe in investing in each individual to help them fulfil their personal goals, excel in their current role and support their future career progression.