Closing Date: 16/12/2022

The jobholder will provide full secretarial support to the HR Director and provide administration support to the wider HR Department. The PA to Group HR Director will work as an integral part of the team and ensure the smooth running of the HR Department. 

1. FULL SECRETARIAL SUPPORT TO THE GROUP HR DIRECTOR

• Plan and organise the Director’s (and the Head of Department’s calendars) to maximise their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to;

• Travel planning and booking accommodation as required;

• Handle all phone calls and mail, screening as appropriate to ensure Director’s and Head of Department’s time is used efficiently;

• Ensure that the production of collating and typing, photocopying and scanning is accurately presented in a professional style and is in line with company procedures;

• Collate and ensure that all reports including, Main Board and Executive Reports are produced accurately and in a timely manner;

• Preparation and editing of PowerPoint presentations;

• Arrange meetings and seminars, ensuring venue, presenters and attendees’ availability and that participants have all relevant papers in advance as appropriate; and

• Taking action points at internal meetings, transcribe and present back to attendees accurately and timely in the appropriate format.

2. ADMIN DUTIES/ASSISTING HEAD OF HR AND HR TEAM

• Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis so all files are kept up to date.

• Secretarial support to the Company Pension Scheme Governance committee.

• Secretarial and admin support to the Head of HR.  Admin work is varied and includes some excel work, typing of reports, collating documents for meetings and proof reading; new Managing Director’s Induction days with HR/Group.

• Supporting the Employee Engagement Team and Equality, Diversity and Inclusion Team with arranging meetings and internal communications.

• Ad hoc admin support to assist HR colleagues including handling phone calls, logging departmental purchase orders/invoices, assisting with document archiving/ retrieval, stationery ordering.

• Issue departmental information as required to the rest of the Group.

• Other administrative duties as reasonably required by the HR Director and the Head of HR.

3. ADMIN DUTIES/ASSISTING THE TRUSTEES OF THE REDROW STAFF PENSION SCHEME (“RSPS”)

• RSPS role includes admin assistance to Pension Trustees, liaison with the Trustees and Scheme advisors, preparation of meeting packs, setting of meeting dates.